So you have your marketing data, great stuff but how are you handling information rights and data compliancy? Good information handling provides a range of business benefits as well as helping you to comply with the Data Protection and Freedom of Information Acts.
With the plethora of different rules and regulations we thought that we would provide you with an article that can point you in the direction of nearly all of them, we hope you find it useful.
Data protection means looking after the information that you hold within your organisation and under The Data Protection Act you are legally obliged to protect any information that you hold or process about your clients, employees or suppliers.
At a high level under the Data Protection Act, you must:
- Only collect information that you need for a specific purpose
- Keep it secure
- Ensure it is relevant and up to date
- Only hold as much as you need, and only for as long as you need it
- Allow the subject of the information to see it on request
To find out more about your data protection obligations please follow this link to the formal guidelines produced by the ICO (Information Commissioners Office).
The Data Protection Act spans many different areas and contains many different rights to protection of and access to information for further information please follow these links to the ICO for details on requests for:
Personal information requests from your employees and customers http://www.ico.org.uk/for_organisations/data_protection/subject_access_requests
Employer obligations for protection of employees information
If you handle personal information, you may need to notify as a data controller with the Information Commissioner’s Office. There are exceptions, however failure to notify is a criminal offence. For more details on this please follow this link:
Last but by no means least there is the Freedom of information Act. The Freedom of Information Act means that public authorities must disclose official information when people ask for it (unless there is a good legal reason not to), and they must reply within 20 working days.
To find out about your freedom of information obligations please follow this link
We hope that you found this information useful, for more information about keeping your data compliant or to talk to us about any of your data queries or requirements please do not hesitate to contact us.